Supervisor Acceptance Letter (for the professor/ISO to sign)
The pre-drafted letter students send to a professor to sign and submit to the International Students Office confirming supervision.
Before you use it
- Send it to the professor as an editable Word file, not a locked PDF.
- Politely ask the professor to review, sign, and either return it to you or forward it directly to the International Students Office.
- Confirm the intake year, department name, and research area match your application form exactly.
- The letter must be on official university letterhead and stamped with the department/university seal.
Supervisor Acceptance Letter (for the professor/ISO to sign)
Guidance: Fill in your details, email it to your professor as an editable file, and politely ask them to review, sign, and forward or return it. Replace every [bracketed] placeholder and delete the guidance lines before sending.
Letterhead & Date
Guidance: The professor prints this on the university's official letterhead and dates it on the day of signing.
[University Letterhead]
[Date]
Addressing
Guidance: Address it to the International Students Office / Admissions Committee of the same host university.
To: International Students Office / Admissions Committee
[University Name]
Subject
Guidance: Keep the subject line short and specific: degree level and prospective student.
Subject: Letter of Acceptance for Prospective [Master’s/PhD] Student
Body
Guidance: The professor confirms their willingness to supervise, subject to admission and scholarship.
Dear Members of the Admissions Committee,
I, Prof. [Full Name], [Title] at the School of [Department], [University Name], hereby confirm my willingness to accept Mr./Ms. [Student Full Name] (Passport No. [xxx]), from [Country], as a prospective [Master’s/PhD] student under my supervision in the field of [research area], commencing in the [September 2026] intake, subject to the university’s admission requirements and the applicant obtaining a scholarship (e.g., Chinese Government Scholarship).
The applicant’s proposed research direction, [topic], aligns with my group’s ongoing work. I support this application.
Signature Block
Guidance: Full signature block for verification. The university seal is added by the department office.
Sincerely,
[Signature]
Prof. [Full Name]
[Title], School of [Department]
[University Name]
Email: [Email] | Phone: [Phone]
Date: [Date]
[University Seal]